Tool built 6 Oct 2026
Free Compliance Certificate Tracker & Renewal Reminders
Tool built 6 Oct 2026
See which safety certificates, inspections, licences and insurance your hotel, pub, restaurant, B&B or holiday let needs. Free with no sign-up; create a free account to save certificates, upload copies, get reminders 60, 30 and 7 days before expiry, and download a sale-ready compliance pack.
Suggestions are a starting point, not legal advice. Always check requirements with your local authority, fire service, licensing body and insurer.
Why track compliance certificates?
Hotels, pubs, restaurants, B&Bs and holiday lets hold a dozen or more certificates, each with its own renewal date. A lapsed gas, electrical or fire certificate can invalidate insurance, trigger enforcement and delay a sale when a buyer's solicitor asks for the safety file. A single tracker with reminders keeps everything in date.
Common hospitality certificates and renewal periods
- Gas safety certificate: usually every 12 months.
- Electrical installation condition report (EICR): typically every 5 years for commercial premises, sooner for some.
- PAT testing: commonly every 1 to 2 years depending on equipment.
- Fire alarm, emergency lighting and extinguisher servicing: usually every 6 to 12 months.
- Fire risk assessment and Legionella risk assessment: review at least annually or after changes.
- Lift, hot tub, pool and kitchen extraction inspections, food hygiene rating, licences and insurance.
A sale-ready compliance pack
Download a branded compliance pack PDF listing every certificate, its dates and status, ready to hand to buyers, lenders and solicitors. Pair it with the Fire Risk Assessment Builder, Risk Assessment Generator, HACCP Plan Builder and Due Diligence Analyser, or browse hospitality businesses for sale.
Frequently asked questions
Which safety certificates does a hotel or pub need?
It depends on your country and facilities, but most hospitality businesses hold a gas safety certificate, an electrical installation condition report, PAT testing records, fire alarm, emergency lighting and extinguisher service records, a fire risk assessment, a Legionella risk assessment, food business registration and hygiene rating, a premises or alcohol licence, music licences and insurance. The tracker suggests a list for your business type and country.
What certificates does a holiday let need?
Holiday lets commonly need gas safety, electrical safety (EICR), PAT testing, a fire risk assessment, smoke and carbon monoxide alarm checks, a Legionella assessment, and in some areas a short-term let licence or registration, plus holiday let insurance.
Is the certificate tracker free?
Yes. Suggestions are free with no sign-up. A free account lets you save certificates, upload copies and receive renewal reminders.
How do the renewal reminders work?
Once you add an expiry date, we email you 60, 30 and 7 days before it expires so you have time to book the engineer or renewal.
Are my uploaded certificates private?
Yes. Files are stored privately and only you can open them. Nothing is published or indexed.
Is the suggested list legally complete?
No. It is a starting point based on typical requirements. Always check with your local authority, fire service, licensing body and insurer.
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